[Communications] Status of conference - CDC and CDPH info

[Julie Samuels]

We definitely need to talk about this as soon as possible.

On Wed, Mar 11, 2020 at 8:37 PM Amy Olson <akeo at me.com> wrote:

> Hi Gina and everyone,
>
> I agree that we need to have a talk about going forward with the
> conference with the COVID-19 concerns as soon as possible.
> Is there any way we could have a phone call this Friday morning to discuss
> our plan, before the support team orientation and our final walk-through
> scheduled for Monday?
>
> Speaking for myself, there is so much that the communications team has to
> do with sending confirmations to attendees, printing badges, the programs,
> the signage, and we planned to work on all of this over the weekend. We
> need to know whether to spend the time and resources.
>
> The sooner we can chart a course, the better it will be for everyone,
> including the attendees, the support team, and especially the presenters. I
> can envision a few options including moving forward with the conference
> with modifications, or postponement, or a virtual conference or a full
> cancellation.
>
> I gathered some current info, and hope you find it helpful. On our
> website, we state we are following the CDC guidance…and here it is.
>
> The current CDC guidance states this for older adults with regard to
> events and public spaces:
>
>    - To the extent possible, avoid touching high-touch surfaces in public
>    places – elevator buttons, door handles, handrails, handshaking with
>    people, etc. Use a tissue or your sleeve to cover your hand or finger if
>    you must touch something
>    -  Avoid crowds, especially in poorly ventilated spaces. Your risk of
>    exposure to respiratory viruses like COVID-19 may increase in crowded,
>    closed-in settings with little air circulation if there are people in the
>    crowd who are sick.
>    -  If COVID-19 is spreading in your community, take extra measures to
>    put distance between yourself and other people to further reduce your risk
>    of being exposed to this new virus.
>    - CDC website: https://www.cdc.gov/coronavirus/2019-ncov/index.html
>
>
> The Chicago Department of Public Health says this (see attached pdf):
>
>    - Older people and people with severe chronic conditions should take
>    special precautions because they are at higher risk of developing serious
>    COVID-19 illness. They should limit travel and should not attend large
>    gatherings unless it is essential.
>    - Event organizers should stay informed on the latest developments and
>    public health guidance, review existing emergency operations plans, and
>    determine criteria and strategies for postponing or canceling events.
>    - CDPH website: ​http://www.chicago.gov/coronavirus
>
> We will figure it out!
> Amy
>
>
> On Mar 10, 2020, at 7:35 PM, kuumba treahm <kuumbatreahm at gmail.com> wrote:
>
>
>
> On Mon, Mar 9, 2020 at 09:50 kuumba treahm <kuumbatreahm at gmail.com> wrote:
> Here is the Agenda for the MOTMS, 03/09/2020
>
>
> Gina
> Good evening! I think we need to have a conversation referencing whether
> or not to cancel our 2020 Conference. Let’s continue to watch the reports.
> Angela is attempting to schedule a walkthrough on Monday and afterwards
> that should be a good time to have this conversation.
>
> Let me know your thoughts.
>
> Gina
>
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://chicagocommunitygardens.org/pipermail/communications_chicagocommunitygardens.org/attachments/20200312/42ce9981/attachment-0002.html>