[Communications] Meeting in person/Coordinating Committee

[Lorraine Kells]

Sarah and Communications team,

I have a real concern for creating a hybrid meeting.  If there is an option
to attend virtually, I think I might be the only person actually in person
at the hybrid meeting.
The possibility of sitting at home making dinner, joining in pajamas,
whatever. We need to have a discussion on several counts.

   - Can we reliably produce a hybrid session, not on Facetime, but with a
   screen for video and good audio for those attending virtually with every
   venue? Everyone needs to see and hear each other.  Previous use of Facetime
   or use of cell phones for a conference call has not worked well.
   - Is there a criteria for attending a meeting virtually if it is hybrid,
   but is otherwise intended as an in person meeting?
   - What concerns do you have?

Lorraine


On Tue, Mar 4, 2025 at 11:42 AM Batka, Sarah Christine <sbatka at illinois.edu>
wrote:

> I see this as an opportunity to involve more people into CCGA.
>
> May I suggest our public libraries? Ive included a map with the meeting
> room capacities written in for each site.
>
> I would propose to have a rotating quarterly meeting in each of the
> regions: N/S/Central/SE/W.
>
> And when possible, please make it a hybrid/zoom meeting for those of us
> who have travel/accessibility barriers.
> I personally will offer to facilitate a southside library meeting in 60655
> or 60643 areas.
> Or can offer our UIE space at 8753 S Greenwood, chgo 60619 during business
> hours.
>
>
>
> Sarah Batka
>
> Local Foods Small Farms Program Coordinator
>
> U of I Extension, Serving Cook County
>
> 8753 S Greenwood #100, Chicago, IL 60619
>
> w. 217-300-8636
>
>
> *sbatka at illinois.edu <sbatka at illinois.edu> *
>
>
>
> *From:* Communications <communications-bounces at chicagocommunitygardens.org>
> *On Behalf Of *Lorraine Kells via Communications
> *Sent:* Tuesday, March 4, 2025 10:49 AM
> *To:* CCGA communications <communications at chicagocommunitygardens.org>; €
> CCGA / Resources committee email <resources at chicagocommunitygardens.org>;
> € CCGA / Finance committee email <finance at chicagocommunitygardens.org>;
> advocacy-outreach at chicagocommunitygardens.org; € CCGA / Education
> committee email <Education at chicagocommunitygardens.org>
> *Subject:* [Communications] Meeting in person/Coordinating Committee
>
>
>
> Good Morning,
>
>
>
> Regulations have changed at The Hatchery so we are no longer able to book
> a room for our monthly in-person meetings.
>
>
>
> We have a motion on record that a number of meetings must be in person,
> therefore we need another venue, best if for our March 18 meeting.
>
>
>
> Please reply with suggestions for a place to meet. Must be open to public
> or allow community groups without charge, be well lighted, close to public
> transportation, have parking. Is that asking for much?
>
>
>
> Lorraine
>
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