[Advocacy-outreach] [Resources] Draft of Meeting Minutes for January 21

[M Toy]

Hi Lorraine,

Amy kindly offered to be the note taker.

-May

On Mon, Mar 3, 2025, 1:33 PM Lorraine Kells via Resources <
resources at chicagocommunitygardens.org> wrote:

> Hello all,
>
> Did anyone take notes for meeting minutes on the 2/18 zoom?
>
> I am finally able to send a draft of the Jan 21 meeting minutes. Please
> review them for anything that may have been left out in my very scratchy
> notes.
>
> CCGA Coordinating Committee Meeting Minutes Draft
>
> January 21, 2025 - 6pm on Zoom.
>
>
>
> *6:09pm Meeting called to order.  Lorraine agreed to take notes and note
> times. There is no timekeeper.*
>
> Attending: Barb Dennis, Maria Herrera, JW Glass, Mamie Gray, Gina Jamison,
> Lorraine Kells, Angela Taylor, and Marsha Wyatt. Guest Tiffany Makowski
> formerly with Nichols Park Advisory Council, Hyde Park
>
> Motion to accept previous meeting minutes made by JW, seconded by Angela.
>
> *Project/Event Updates *
>
> Angela stated the ad hoc project for Julie Samuels’ Memorial is still
> working and made a request for a specific Go Fund me campaign for the
> memorial.
>
> JW gave an open invitation to everyone to submit articles and stories for
> our Newsletter, pieces for the website. New submissions are event centric
> so are timely, news about grant opportunities is important.
>
> *6:31pm Committee Reports*
>
> *Resources and Distributions*
>
> CCGA Resources Committee will hold a special workshop/get-together in
> winter with a houseplant distribution. Event date or venue is not yet
> determined.
>
> *Education Committee* No Report
>
> *6:54 pm Advocacy and Outreach*
>
> Discusssion of how people communicate with us.  Lorraine stated that it
> was not being handled well. JW reported that we have 3 lists, mailing
> lists, and the email info at chicagocommunitygardens.org which is
> distributed to 10 people who requested to receive this email. People also
> reply to the committees as the contact email is one the website.  Lorraine
> requested a copy of who receives the info@ email. JW said he would comply
> with that request. Angela stated that not just anyone should reply and
> questioned, if someone replies, what is our process? “Reply all” was
> suggested to prevent multiple responses.  Angela further stated that we
> build our outreach through many of these inquiries, and we need protocol.
> JW stated that we did not have time to discuss this but Marsha insisted we
> must make time for it because we need a process. We cannot ignore this if a
> few more minutes are necessary
>
> *Finance Committee* No Report
>
> *Communications Committee *
>
> JW’s report was given in the Projects and Events section and statements
> during Adv&Outreach Committee Report
>
> *7:05pm Motion to adjourn* made my Angela, seconded by Barb
>
>
>
> --
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> Resources at chicagocommunitygardens.org
>
> http://chicagocommunitygardens.org/mailman/listinfo/resources_chicagocommunitygardens.org
>
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