[Advocacy-outreach] Draft of Meeting Minutes for January 21

[Lorraine Kells]

Hello all,

Did anyone take notes for meeting minutes on the 2/18 zoom?

I am finally able to send a draft of the Jan 21 meeting minutes. Please
review them for anything that may have been left out in my very scratchy
notes.

CCGA Coordinating Committee Meeting Minutes Draft

January 21, 2025 - 6pm on Zoom.



*6:09pm Meeting called to order.  Lorraine agreed to take notes and note
times. There is no timekeeper.*

Attending: Barb Dennis, Maria Herrera, JW Glass, Mamie Gray, Gina Jamison,
Lorraine Kells, Angela Taylor, and Marsha Wyatt. Guest Tiffany Makowski
formerly with Nichols Park Advisory Council, Hyde Park

Motion to accept previous meeting minutes made by JW, seconded by Angela.

*Project/Event Updates *

Angela stated the ad hoc project for Julie Samuels’ Memorial is still
working and made a request for a specific Go Fund me campaign for the
memorial.

JW gave an open invitation to everyone to submit articles and stories for
our Newsletter, pieces for the website. New submissions are event centric
so are timely, news about grant opportunities is important.

*6:31pm Committee Reports*

*Resources and Distributions*

CCGA Resources Committee will hold a special workshop/get-together in
winter with a houseplant distribution. Event date or venue is not yet
determined.

*Education Committee* No Report

*6:54 pm Advocacy and Outreach*

Discusssion of how people communicate with us.  Lorraine stated that it was
not being handled well. JW reported that we have 3 lists, mailing lists,
and the email info at chicagocommunitygardens.org which is distributed to 10
people who requested to receive this email. People also reply to the
committees as the contact email is one the website.  Lorraine requested a
copy of who receives the info@ email. JW said he would comply with that
request. Angela stated that not just anyone should reply and questioned, if
someone replies, what is our process? “Reply all” was suggested to prevent
multiple responses.  Angela further stated that we build our outreach
through many of these inquiries, and we need protocol. JW stated that we
did not have time to discuss this but Marsha insisted we must make time for
it because we need a process. We cannot ignore this if a few more minutes
are necessary

*Finance Committee* No Report

*Communications Committee *

JW’s report was given in the Projects and Events section and statements
during Adv&Outreach Committee Report

*7:05pm Motion to adjourn* made my Angela, seconded by Barb
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