[Communications] Conf Registration Status - Feedback - Important

Sun Feb 9 17:07:32 CST 2020

Amy,

I took the time to call Angela. She has not contacted the vendor about
which meats are being offered in the lunch box although there will be a
vegetarian option.  As far as I see it,it is either meat or vegetarian
lunch box.  Angela stated no one had been in touch with her about needing
this information by a certain date!!

She offers to call vendor early am  if we want to wait and have people
check which meat they want in a more curated manner.

What do you think?  I guess holding registration until noon would not be
the end of all, but I don't see any reason to hold off longer.

On Sun, Feb 9, 2020 at 4:55 PM Amy Olson <akeo at me.com> wrote:

> Hi all,
>
> I made a test registration and have some feedback on the Google
> registration form:
>
>    - Payment Info & Options box: I suggest copying the info from the
>    website so all fees are listed up front.
>    - Registration Type: Add Student/Child
>    - After Registration Type, there should be a section about Lunch and
>    Dietary Needs. People should choose their box lunch, correct?
>
> We need the info about lunch ASAP if it is to be included on the
> registration form. Otherwise, we will have to contact all registrants
> separately about this at a later date.
>
> Everything else looked good!
> Amy
>
> On Feb 9, 2020, at 3:52 PM, JW Glass <james.wesley.glass at gmail.com> wrote:
>
> Great, all good. You are cleaning things up nicely. I am going to be
> making a test payment as well and see how that goes.
>
> JW
>
> On Sun, Feb 9, 2020 at 3:47 PM Amy Olson <akeo at me.com> wrote:
>
>> Thank you JW,
>>
>> That’s me who is editing the conference web page!
>>
>> I made one edit I wanted to point out:
>>
>> The steps to register and pay were not very clear, so I updated them by
>> pulling the payment link up to the registration section. I also encouraged
>> people to register and pay in advance.
>>
>> I also added the conference logo to the payment page, and added the fees
>> for the support team.
>>
>> I am almost done with the “Meet the Presenters” page. I’ve updated that
>> link so it’s correct.
>>
>> I’ll make a test registration shortly and let you know if anything comes
>> up.
>>
>> Amy
>>
>> On Feb 9, 2020, at 3:06 PM, JW Glass <james.wesley.glass at gmail.com>
>> wrote:
>>
>> Hello All,
>>
>> OK, here is my CCGA status...
>> No 1. - Google Links
>> As a reminder, the links to the lists of potential sponsors and
>> exhibitors are below.  Please update these lists with current contact
>> details, these are our permanent contact lists.
>>
>> Exhibitor List Link:
>>
>>
>> https://docs.google.com/spreadsheets/d/1NVeSEO8Oo-0Zkgkh7ekrLR4LPyETlHlFxsNCSzKWxWg/edit?usp=sharing
>>
>>
>> Sponsor Link:
>>
>>
>> https://docs.google.com/spreadsheets/d/1C5QknHKkg9hU87fc4j44_Bw42LU9MuQPM9RV14B-1cY/edit?usp=sharing
>>
>>
>> No. 2 - Admin Details
>> Also, I’ll be sending the communications team a special text file with
>> all the latest vendor details, logins/accounts, links, etc..
>>
>> No. 3 - The Calendar on the Website
>> The calendar issue is mostly resolved. It was roached bad. I had to log
>> on to the web server and delete the plug-in folders and re-install the
>> plug-ins to preserve the existing meeting data. It looks like it is back up
>> but I will have to test the pages that allow users to submit their own
>> events to ensure everything is working properly.
>>
>> Our PHP version is: 7.2.7, which is fairly recent and the events plug-in
>> is NOT detecting that correctly.
>>
>> Note, although the WordPress UI says there is a more recent version of
>> the events calendar plug-in let’s NOT update that plug-in and continue
>> to use the existing version for now.
>>
>>
>> No 4 - Main Conf Page Link
>> This is the start page for all things conference. I see others are
>> editing the page. I am done for now and won’t make any more edits today.
>>
>> http://chicagocommunitygardens.org/conference/
>>
>>
>> No 5 - Presenters Page
>> We need to update the ‘Meet the Presenters’ page with the latest details.
>>
>> http://chicagocommunitygardens.org/meet-our-presenters/
>>
>>
>> No 6 - Registration Testing
>> Go ahead and use the main conference page to test registration.
>>
>> chicagocommunitygardens.org/conference/
>>
>> Find the link to registration and go fill-out the form. Let me know what
>> questions you have about the registration form. You can test as many times
>> as you like.
>>
>> I still have a couple worksheet problems with formulas I am working out
>> but we can go live without my resolving that today.
>>
>>
>>
>> No 7 - Registration Fee Payment
>> We are doing the payment using a GoFundMe WordPress plug-in, NOT the
>> conference fee campaign you will see in the GFM site.
>>
>> The main payment page is here:
>>
>> http://chicagocommunitygardens.org/conference-registration-payment
>>
>>
>> After you register the link is presented to go and pay.
>>
>>
>> The payment pages are brand new and we have limited control but can
>> probably make adjustments. I would be up for showing the team how this is
>> done and how we can make some adjustments in an on-line meeting.
>>
>>
>> No 8 - GoFundMe Pages
>> We may not be using the campaign I set up for conference payments. We are
>> using the other method I outlined above (the WP plug-in). But in case we
>> need it the image size according to GoFundme is 600px wide by 400px high.
>> So perhaps Amy you could take a look at that.  The document I am sending
>> and is referenced in point 2 above has the login details.
>>
>> We can also have another on-line review meeting to get GoFundMe set up
>> better but we have limited control.
>>
>> We also need to link our Facebook account to our main GoFundMe campaign.
>>
>>
>> No 9 - Next Steps
>> I have a brief break in my work project today so I can be available the
>> rest of the day for questions and to help finish stuff up. Otherwise, I am
>> pretty busy Monday and Tuesday but by Wednesday I should have more free
>> time for CCGA.
>>
>> I am taking a dinner break from 5pm to 7pm tonight.
>>
>> The registration pages are live and once you guys say it looks okay we
>> can send the email blast.
>>
>> Let me know what else I am forgetting…thanks for all you guys helping out!
>>
>> JW
>>
>>
>> --
>> JW Glass
>> Chicago, Illinois
>> 312.498.3889  |  james.wesley.glass at gmail.com
>> <jameswesleyglass at gmail.com>
>>
>>
>>
>
> --
> JW Glass
> Chicago, Illinois
> 312.498.3889  |  james.wesley.glass at gmail.com <jameswesleyglass at gmail.com>
>
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://chicagocommunitygardens.org/pipermail/communications_chicagocommunitygardens.org/attachments/20200209/510f09ca/attachment-0001.html>