[Communications] Conf Registration Status - Feedback - Lunch info

Amy Olson akeo at me.com
Sun Feb 9 17:47:57 CST 2020 

I just talked with Angela and she will firm up the menu in the morning with Jim the caterer.
So, this means that we will hold off sending the eblast until noon. 
It’s worth it if we can include the lunch info.

It sounds like she is leaning toward wraps, with two meat choices and one vegetarian. People can request gluten free or vegan. There will be a few salads. I’m not sure if the salad will be in the box or if they will be served separately. Also a cookie.

> On Feb 9, 2020, at 5:07 PM, Lorraine Kells <lxkells at gmail.com> wrote:
> 
> Amy,
> 
> I took the time to call Angela. She has not contacted the vendor about which meats are being offered in the lunch box although there will be a vegetarian option.  As far as I see it,it is either meat or vegetarian lunch box.  Angela stated no one had been in touch with her about needing this information by a certain date!! 
> 
> She offers to call vendor early am  if we want to wait and have people check which meat they want in a more curated manner.
> 
> What do you think?  I guess holding registration until noon would not be the end of all, but I don't see any reason to hold off longer.
> 
> 
> 
> On Sun, Feb 9, 2020 at 4:55 PM Amy Olson <akeo at me.com <mailto:akeo at me.com>> wrote:
> Hi all,
> 
> I made a test registration and have some feedback on the Google registration form:
> Payment Info & Options box: I suggest copying the info from the website so all fees are listed up front.
> Registration Type: Add Student/Child
> After Registration Type, there should be a section about Lunch and Dietary Needs. People should choose their box lunch, correct?
> We need the info about lunch ASAP if it is to be included on the registration form. Otherwise, we will have to contact all registrants separately about this at a later date.
> 
> Everything else looked good!
> Amy
> 
>> On Feb 9, 2020, at 3:52 PM, JW Glass <james.wesley.glass at gmail.com <mailto:james.wesley.glass at gmail.com>> wrote:
>> 
>> Great, all good. You are cleaning things up nicely. I am going to be making a test payment as well and see how that goes.
>> 
>> JW
>> 
>> On Sun, Feb 9, 2020 at 3:47 PM Amy Olson <akeo at me.com <mailto:akeo at me.com>> wrote:
>> Thank you JW,
>> 
>> That’s me who is editing the conference web page!
>> 
>> I made one edit I wanted to point out:
>> 
>> The steps to register and pay were not very clear, so I updated them by pulling the payment link up to the registration section. I also encouraged people to register and pay in advance.
>> 
>> I also added the conference logo to the payment page, and added the fees for the support team.
>> 
>> I am almost done with the “Meet the Presenters” page. I’ve updated that link so it’s correct.
>> 
>> I’ll make a test registration shortly and let you know if anything comes up.
>> 
>> Amy
>> 
>>> On Feb 9, 2020, at 3:06 PM, JW Glass <james.wesley.glass at gmail.com <mailto:james.wesley.glass at gmail.com>> wrote:
>>> 
>>> Hello All,
>>> 
>>> OK, here is my CCGA status...
>>> No 1. - Google Links
>>> 
>>> As a reminder, the links to the lists of potential sponsors and exhibitors are below.  Please update these lists with current contact details, these are our permanent contact lists.
>>> 
>>> Exhibitor List Link:
>>> 
>>> https://docs.google.com/spreadsheets/d/1NVeSEO8Oo-0Zkgkh7ekrLR4LPyETlHlFxsNCSzKWxWg/edit?usp=sharing <https://docs.google.com/spreadsheets/d/1NVeSEO8Oo-0Zkgkh7ekrLR4LPyETlHlFxsNCSzKWxWg/edit?usp=sharing>
>>> 
>>> Sponsor Link:
>>> 
>>> https://docs.google.com/spreadsheets/d/1C5QknHKkg9hU87fc4j44_Bw42LU9MuQPM9RV14B-1cY/edit?usp=sharing <https://docs.google.com/spreadsheets/d/1C5QknHKkg9hU87fc4j44_Bw42LU9MuQPM9RV14B-1cY/edit?usp=sharing>
>>> 
>>> No. 2 - Admin Details
>>> 
>>> Also, I’ll be sending the communications team a special text file with all the latest vendor details, logins/accounts, links, etc..
>>> 
>>> No. 3 - The Calendar on the Website
>>> The calendar issue is mostly resolved. It was roached bad. I had to log on to the web server and delete the plug-in folders and re-install the plug-ins to preserve the existing meeting data. It looks like it is back up but I will have to test the pages that allow users to submit their own events to ensure everything is working properly.
>>> 
>>> Our PHP version is: 7.2.7, which is fairly recent and the events plug-in is NOT detecting that correctly.
>>> 
>>> Note, although the WordPress UI says there is a more recent version of the events calendar plug-in let’s NOT update that plug-in and continue to use the existing version for now. 
>>> 
>>> 
>>> No 4 - Main Conf Page Link
>>> 
>>> This is the start page for all things conference. I see others are editing the page. I am done for now and won’t make any more edits today.
>>> 
>>> http://chicagocommunitygardens.org/conference/ <http://chicagocommunitygardens.org/conference/>
>>> 
>>> No 5 - Presenters Page
>>> 
>>> We need to update the ‘Meet the Presenters’ page with the latest details.
>>> 
>>> http://chicagocommunitygardens.org/meet-our-presenters/ <http://chicagocommunitygardens.org/meet-our-presenters/>
>>> 
>>> No 6 - Registration Testing
>>> 
>>> Go ahead and use the main conference page to test registration.
>>> 
>>> chicagocommunitygardens.org/conference/ <http://chicagocommunitygardens.org/conference/>
>>> Find the link to registration and go fill-out the form. Let me know what questions you have about the registration form. You can test as many times as you like.
>>> 
>>> I still have a couple worksheet problems with formulas I am working out but we can go live without my resolving that today.
>>> 
>>> 
>>> 
>>> No 7 - Registration Fee Payment
>>> 
>>> We are doing the payment using a GoFundMe WordPress plug-in, NOT the conference fee campaign you will see in the GFM site.
>>> 
>>> The main payment page is here:  
>>> 
>>> http://chicagocommunitygardens.org/conference-registration-payment <http://chicagocommunitygardens.org/conference-registration-payment>
>>> 
>>> After you register the link is presented to go and pay. 
>>> 
>>> 
>>> 
>>> The payment pages are brand new and we have limited control but can probably make adjustments. I would be up for showing the team how this is done and how we can make some adjustments in an on-line meeting.
>>> 
>>> 
>>> 
>>> No 8 - GoFundMe Pages
>>> 
>>> We may not be using the campaign I set up for conference payments. We are using the other method I outlined above (the WP plug-in). But in case we need it the image size according to GoFundme is 600px wide by 400px high. So perhaps Amy you could take a look at that.  The document I am sending and is referenced in point 2 above has the login details.
>>> 
>>> We can also have another on-line review meeting to get GoFundMe set up better but we have limited control.
>>> 
>>> We also need to link our Facebook account to our main GoFundMe campaign.
>>> 
>>> 
>>> No 9 - Next Steps
>>> 
>>> I have a brief break in my work project today so I can be available the rest of the day for questions and to help finish stuff up. Otherwise, I am pretty busy Monday and Tuesday but by Wednesday I should have more free time for CCGA.
>>> 
>>> I am taking a dinner break from 5pm to 7pm tonight.
>>> 
>>> The registration pages are live and once you guys say it looks okay we can send the email blast.
>>> 
>>> Let me know what else I am forgetting…thanks for all you guys helping out!
>>> 
>>> JW
>>> 
>>> 
>>> -- 
>>> JW Glass
>>> Chicago, Illinois
>>> 312.498.3889  |  james.wesley.glass at gmail.com <mailto:jameswesleyglass at gmail.com>
>>> 
>> 
>> 
>> 
>> -- 
>> JW Glass
>> Chicago, Illinois
>> 312.498.3889  |  james.wesley.glass at gmail.com <mailto:jameswesleyglass at gmail.com>
>> 
> 

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