[Communications] CCGA: Conference schedule - checking in

[Lorraine Kells]

Julie's point has been made before, even at the last meeting and it's
understood and acceptable. Vendors can get in early. We have the building
from 7:39 am.

On Sun, Feb 9, 2020, 11:49 AM Julie Samuels <jsamuels1966 at gmail.com> wrote:

> Lorraine, I agree that exhibitors should get there early and be open as
> long as they want to be.  Conferences usually allow people who attend to do
> whatever they want - maybe some will not even want to attend workshops,
> just mix and mingle, walk around to see exhibitors and eat.  And that's all
> ok.
>
> Julie
>
> On Sun, Feb 9, 2020 at 11:35 AM Lorraine Kells via Communications <
> communications at chicagocommunitygardens.org> wrote:
>
>> Amy,
>>
>> Yes I realize time is tight, but it is totally unfair to make second
>> workshop shorter.  The only choice is open registration now and add
>> schedule later to website with complete brochure in a few days.  I don't
>> think anyone will refuse to register without a schedule. Other solutions
>> would be to get building until 3 and yes since the building is providing
>> tables set up for exhibitors so there's no reason they can't set up before
>> breakfast and during sessions they can attend workshops. Why is no one else
>> dealing with these issues? I don't know. All this has to be decided and can
>> get done in MOTM Tuesday or with more contact with school and Angela
>> tomorrow but does not hold up registration any longer. We have to open
>> registration or all these concerns won't matter if we don't start
>> registration.
>>
>> On Sun, Feb 9, 2020, 10:56 AM Amy Olson <akeo at me.com> wrote:
>>
>>> Hi Lorraine,
>>>
>>> As I updated the schedule on the web page, I noticed that there is not
>>> much time *at all* for the exhibitors and soil testing. Has this been
>>> discussed?
>>>
>>> Have there been any decisions about when the exhibitors should arrive? There
>>> was discussion at the last meeting at WYHS about moving the registration
>>> area to the lobby of the Arts Building and then all attendees would cross
>>> the bridge area to enter the cafeteria. If this is still happening, I think
>>> it would be a good idea to invite exhibitors to set up early to catch folks
>>> who who start arriving at 9.
>>>
>>> I would suggest starting the keynote at 1:15. I also suggest cutting the
>>> second workshop by 5 minutes so lunch can get started around 12:45. See
>>> below for a suggestion.
>>>
>>> With such little time for the exhibitors, both the keynote and the
>>> exhibitors get a bad deal. It’s too bad we can’t extend the conference by
>>> 30 minutes.
>>> Also, you mentioned that the we have the space until 2:30, what about
>>> clean up? How long do we have to pack up?
>>>
>>> *Suggested Schedule*
>>> 9am - Doors Open, Continental Breakfast, Networking, Exhibitors
>>> 10:00am-11:15am - Workshop Session 1
>>> 11:30am-12:40pm - Workshop Session 2
>>> 12:45pm - Lunch
>>> 1:15pm - Keynote Speaker
>>> 1:45-2:15pm - Networking, Soil Testing, and Exhibitors!
>>> 2:30pm - Conference Concludes
>>>
>>> *Existing Schedule*
>>>
>>> 9am - Doors Open, Continental Breakfast, Networking
>>>
>>> 10:00am-11:15am - Workshop Session 1
>>>
>>> 11:30am-12:45pm - Workshop Session 2
>>>
>>> 1:00pm - Lunch
>>>
>>> 1:30 - Keynote Speaker
>>>
>>> 2:00 - Soil Testing, and Exhibitors
>>>
>>> 2:15 - Conference Concludes
>>>
>>> Call me if that’s easier.
>>> Amy
>>>
>>> --
>> Communications mailing list
>> Communications at chicagocommunitygardens.org
>>
>> http://chicagocommunitygardens.org/mailman/listinfo/communications_chicagocommunitygardens.org
>>
>
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