[Communications] CCGA 2021 Conference - Follow up about Exhibitor Application & Guidelines for Virtual Exhibit Booth

[Amy Olson]

Hi Lorraine and all,

THANK YOU for your reply to Mark! 

Last night, I mentioned that I can work on the updates needed to the exhibitor form and reaching out to past exhibitors. I haven’t had a chance yet today to look on the Google drive to download all of the exhibitor info from past conferences but I do have Julie’s draft documents from last year.

If it’s okay with everyone on the communications team, I can reply to Mark and let him know that the exhibitor application will be available very soon.

Does anyone want to have a quick conversation about the exhibitor fee structure for this year?

Here’s the fee info from Julie’s 2020 application: 
The exhibitor’s fee was $50.00 (included lunch for one person and more lunches can be added for $15.00 each.)
If you would also like to take a workshop that will be an additional $25.00.  

Hopin offers the following methods to organize the exhibitors:

Priority. Numbers 1-1000 will regulate the way booths are ordered top to bottom on the Expo page. 1 is the first booth to be displayed and 1000 is the last one. 
Booth size. The size reflects the importance of a vendor Booth at the event. Mini, small, medium or large - we get you covered for multiple sponsor tiers scenario.
My thoughts about structure:
Large booth - reserved for sponsors
Medium booth - all exhibitors

The sponsor booths could be in a top tier.
I propose that the exhibitors be organized in alpha order.

Fees:
Booth only - $50
Booth and conference ticket - $50 and $25 for each person
Sponsor - $100 minimum?

Guidelines for exhibitors
I’m compiling guidelines that we can provide to the exhibitors for a successful virtual booth experience. The exhibitors will need to provide us with a logo and contact info so we can set up the booth structure. We will need to upload any prerecorded content or slideshows for them. We can help them with a demo and the setup prior to the conference. 
 



> Begin forwarded message:
> 
> From: Lorraine Kells via Communications <communications at chicagocommunitygardens.org>
> Subject: Re: [Communications] Spring Conference Vendor Presentation
> Date: January 20, 2021 at 11:29:31 AM CST
> To: Mark Teegen <mjteegen at sbcglobal.net>, JW Glass via Communications <communications at chicagocommunitygardens.org>
> Reply-To: Lorraine Kells <lxkells at gmail.com>
> 
> Mark,
> 
> Martha spoke very highly of the help and your service you supplied to Maxwell Street. A proposal would only be necessary if you were presenting an educational workshop or how to something.  As you are offering a service as a business, even with an explanation of what you do, a better fit for you would be as a vendor. Did I get this right?
> 
> I've copied the communications team on this reply to you. They are the ones who will facilitate your vendor 
> application, fee, and virtual exhibit space so you needn't feel intimidated. You can put together a very lively, even interactive piece for what you have to offer gardeners.
> 
> I hope this sits well with you and puts you at ease.
> 
> Regards,
> Lorraine Kells
> 
> On Wed, Jan 20, 2021, 11:15 AM Mark Teegen <mjteegen at sbcglobal.net <mailto:mjteegen at sbcglobal.net>> wrote:
> Hi Lorraine,
> 
> I'm Mark with Teegen Compost Services, I've been a vendor at previous CCGA conferences.
> Recently I built compost bins and cleaned up trimmings at Maxwell St. Community Garden and Marsha recommended that I put in a proposal to this years conference.
> I'm a little intimated with the virtual platform and not sure what exactly I would do but definitely would like to communicate my services at the conference.
> I am listed on CCGA's website as a resource and I do offer a unique service to Chicago community gardens. Please give me your thoughts on how I should proceed.
> 
> Regards,
> 
> Mark
> 
> Teegen Compost Services <http://www.teegencompost.com/>
> 
> Teegen Compost Services
>  <http://www.teegencompost.com/>
> 
> 
>        
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